I tend to scan a few months work of crap into the inbox, and then view in "3 pane mode" using the "magic hat". I do not think they have created a single folder or tag within DTPO. They just scan and leave everything in a heap. I was talking to my daughter/SIL this weekend who also use DTPO for their "digital depository". I've only ever used it for files actually imported into the database. it was obvious that I didn't even know about indexed files. It's an AMAZING product!īased on my previous reply. I use Curio every day to document and track everything related to my work projects. (And Curio's developer, George, is always helpful and looking for ways to improve the product.). Having said all this, DT is a very cool program and I may still get it.Ĭurio is the coolest project "notebook" type of program I could imagine and with very little overlap with DT. Playing around with DT's "AI" capabilities never showed me anything of interest, but perhaps I didn't understand what I was looking it. Being able to import all the email and keep importing it sounds cool, but I can always search the email directly when needed, which is not often. With Spotlight's ability to find basically any file (and other search tools like HoudaSpot and DataLore), the ability with PDF Pen Pro to OCR PDFs and paper, I am having a difficult time making the case for DT. However, I use FileMaker Pro (a "real" DBMS) for the things you're using DT for. I have a bunch of databases that keep my data organized:ĭevonThink - Documents (both paper and electronic)Īctually, I found out from the company that if you choose "Index" instead of "Import" anything you change in DT will also change the file in the file system, but I really think its intended use matches how you're using it. I could (and maybe I should) use DTPO instead. Instead, a "copy" of every email that I ever receive gets forwarded to an Gmail "archive account". I choose to NOT import all of my email into DTPO. Everything that we get electronically that we want to keep gets pushed into DTPO. Everything that we have that is paper gets scanned and inserted into DTPO. I am one of the guys who uses DTPO as a document management system. and it happens instantaneously (maybe a second). and the other machine will keep itself in sync. Either of us can search our local copy of the DTPO database, add new items to it, use it's AI to file things away, etc. and DTPO keeps our two databases in perfect sync. Regarding the sync functions: I do keep a "parallel" DTPO database on my wife's iMac. so there is nothing in common between DTPO and my OSX file system to keep in sync. I have DTPO set up to delete items that I import into the database. and quite frankly, I do not think it does that at all. I do not use it to manage any data outside of the database. I can clarify a few things about DevonThink Pro Office (DTPO)ĭTPO is designed to use with data in its own database. I do not use Curio, so I really cannot comment about it. Look forward to hearing how others use both Curio and Devonthink and in particular if people find Devonthink really useful in day to day work. The "sync" features of Devonthink seem to be aimed at keeping Devonthink DBs in sync, but I could be wrong about that. Related to this, if files change on the local file system (new, deleted, modified), do I need to re-import them into DT? One thing I haven't figured out is how to keep what's in my trial version of Devonthink in sync with the file system (on the local mac) from which I imported it. Just wondering if these applications are essentially redundant or so close, I really would never miss Devonthink. I've read postings where people say to think of Devonthink is a "document management" system, so perhaps I could use it to track other project aspects. So much in fact, I'm not sure how Devonthink could even approach that. I use Curio every day and find it an excellent note taking program. I've read other posts here about the merits of both DevonThink Pro Office and Curio, but am considering adding Devonthink to my workflow.
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